We are currently working on a very exciting senior role of Compliance Conducting Officer. If you are enthusiastic about setting up the compliance policy for a new AIFM soon to be established in Luxembourg and have previous exposure to such structures, this job is definitely for you.
Although this is a new AIFM, the firm behind it has been working in Luxembourg for over 10 years, and outside of Luxembourg for more than 30 years. Following Brexit, they were requested by their investors to build a large, fully-fledged AIFM on the ground, which ultimately will become their main business hub for their operations in Europe. The firm is active across a range of Private Equity investments in Europe as well as North America, focusing on the mid-cap and large-cap market with sector specialisms in Healthcare, Tech & Payments, and Financial Services.
You will take the role of Conducting Officer and will be responsible for establishing a “best-in-class” Compliance & AML function, developing the right size policies and procedures in line with regulatory developments and as required to take in house the role of AIFM, currently outsourced. You shall serve as first point of contact for the national supervisory authorities and maintain communication and reporting lines towards the CSSF.
You will be part of the executive committee and will directly report to the board of managers of the AIFM.
Lead the establishment of the Luxembourg Compliance & AML function and progress collectively as an executive committee to obtain an AIFM license in 2022:
- Design and develop the processes and policies and identify the resource requirements of the Compliance & AML team to establish a “best-in-class” Compliance & AML team in Luxembourg.
- Leverage off the existing infrastructure and processes in place already in Jersey,
- Establish and implement mandatory policies, procedures, and processes throughout the company in accordance with applicable laws, and in particular with the AIFMD and CSSF Circular 18/698 to deliver an appropriate and effective control framework of the AIFM and the funds.
- Establish and implement the framework to perform initial and ongoing monitoring of service providers, clients, and assets.
- Identify and implement any tactical tech-enabled Compliance solutions identified as necessary to support the above.
Lead the Compliance function on a day-to-day basis:
- Carry out the statutory/regulatory duties and responsibilities of a Conducting Officer in charge of Compliance of an AIFM.
- Act as point person in Luxembourg for the firm on Compliance & AML matters in Lux and develop strong relationships within the company to offer firm-wide support on Compliance & AML matters.
- Collectively as executive committee develop the existing Luxembourg network of supporting advisors, auditors, administrators, depositaries, and regulators, including the maintenance of positive and constructive relations with the CSSF and other regulators to which the company owes a reporting obligation.
- Monitor and review CSSF policy/consultation documents and other regulatory developments.
- Assess how new legislation and rules specified by the CSSF or any European authority might impact practices/ procedures of the AIFM and adjust as necessary. This includes but is not limited to AML/CFT/KYC-related laws and regulations.
- Ensure that all staff in the company have a clear understanding of the rules that apply to them because of Luxembourg regulation and the importance of complying with them.
- Act as RC (“responsable du controle du respect des obligations”) for the AIFM and funds, where relevant, and serve as a contact for the CSSF, AED, and FIU.
- Ensure that policies and procedures are implemented, periodically reviewed, and are working effectively.
- Ensure compliance with statutory and regulatory filing deadlines and maintain the corporate calendar of the AIFM
- Conduct CSSF filings and general liaising with the CSSF on compliance and AML topics.
- Perform anti-money laundering checks, including sanctions checks in relation to transactions, investors, future counterparties, etc. in close liaison with the deal teams and the Jersey Compliance team as relevant.
- Assist with KYC requests from Banks/counterparties/transfer agents.
- Maintain the compliance monitoring plan of the AIFM and ensure effective monitoring
- Identify and monitor potential conflicts of interest.
- Prepare compliance reports, including but not limited to Annex II of CSSF 18/698 and periodic reports to the board of managers of the AIFM
- Ensure service providers connected to the AIFM are monitored on an ongoing basis and assess the quality of services provided.
- Act as data protection officer and serve as point person for the firm on data protection matters.
- Organize regular compliance and annual AML training and ensure delivery of training to new joiners on Compliance & AML.
- Respond positively and helpfully to requests for advice and provide guidance within an appropriate timescale to encourage an “open door” policy to Compliance.
- Educated to degree level with an outstanding academic achievement from a leading university
- Demonstrable extensive knowledge and experience of the Luxembourg regulatory environment for the investment fund business, ideally gained on Private Equity Funds
- Ability to understand and interpret regulations pertaining to compliance & AML.
- Using relevant knowledge and experience, ability to provide the Luxembourg perspective while taking into account our EU-business framework, for fund managers and operational staff
- Strong MS Office and Excel abilities with a keen motivation to build scalable processes.
- Professional, personable, and proactive.
- Comfortable operating at senior levels and influencing senior management.
- Strong communication skills – ability to communicate in an articulate manner (orally and in writing), logically and with confidence, and ability to communicate with people of all levels both inside and outside of the firm.
- Ability to travel and work in a multi-cultural, international environment
- Ability to handle competing demands from different senior stakeholders with proven relationship-building skills.
- Willingness to learn and develop knowledge of compliance and regulatory environment.
- Team management skills and ability to communicate with other departments.
- Fluent in English.
- Building up the company’s compliance policy from scratch
- In-house role, a reputable PE brand
- Competitive Salary
- Good work-life balance
- Employment contract for an indefinite period